Applying for Certificates

■Notes
To those who need a certificate to apply for a visa abroad:
The Ministry of Foreign Affairs of Japan and its diplomatic establishments abroad currently do not accept certificates issued at convenience stores.
When you apply online, (1) Select “by mail” on the pickup method selection screen, and (2) Please enter “for overseas visa” in the remarks column.
The certificate will be printed on a special form and sent to you.
Please note that if you do not enter “for overseas visa” in the remarks colum, the form will be the same as the one issued at the convenience store.There will be no refunds for certificates issued at convenience stores. If a certificate was issued same as the one issued at the convenience store by mistake or due to an omission in the remarks field, no refund will be given.
In that case, you will be required to reapply for the certificate according to the above procedures, so please be aware of this.

How to apply for certificates

You will be asked to complete the application and payment procedures online. You can receive certificates either by issuing at a convenience store (available at Seven-Eleven, Lawson and FamilyMart in Japan) or by postal mail.

1. Procedures

1. Apply for use from the Online Application Website (Only for the first time).
   Top page → ”Graduates Login” → ”If you do not have a User ID Continue to application”
   *Required to submit the image data of your ID. It will not be required to apply for use from the second time.
2. You will receive an e-mail notification and will be able to login once the University approved the request for use.
3. Login and apply for the issuance of certificate（receiving method selection、select certificate、payment method selection, etc.）, and complete the payment of handling fee.
4. If you select “By issuing at a convenience store”, issue the certificate(s) at a multi-function printer at a convenience store.
   *If you select “By postal mail”, we will send them sequentially. So please wait a while.

2. Certificates that can be issued at convenience stores

*The certificates are issued printing in black‐and‐white including the official seal, but the university treats these as original certificates. The papers are processed so that the words “コピー禁⽌” appear when photocopied, and these words are slightly visible even when the papers are not photocopied, but this is not a defect.
*Certificates other than those listed above will be issued and send by mail.
*Please click here for the samples of each certificate.

3. Fee

*If the mailing address is overseas, EMS fees will apply.

4. Points to note

• Please note that we approve requests for use as needed on the business days, however the requests received during the night or on non-business days may be processed on the next business day.
• Payments are nonrefundable if you cancel the issuance or you pay incorrect fees. Please make sure that the content of your application is correct.
• If receiving certificates by postal mail, the amount of time required for issuance depends upon the type of certificate. Also, the application process may take more days during the summer vacation and the New Year holidays, so please apply well in advance.
• Medical Examination Certificate can be issued only within the year in which you received the medical examination. Please note that there may be cases where the certificate cannot be issued even if it is displayed on the “select certificate” screen.
• If you are enrolled in multiple courses (e.g., undergraduate and graduate school), please select one of them and apply for use. You can apply for certificates for both student registries at once.

5. Inquiries

6. If you wish to go through procedures at the office

Please bring an ID (driver’s license, health insurance card, passport or photo ID) and come to Manabi Station (certificate issuing counter) on each campus. Depending on the type of certificate, it may not be possible to issue the certificate on site on the same day, so please contact us in advance.
*Please also check News on the Ritsumeikan University Website (http://en.ritsumei.ac.jp/) before coming to the certificate office since the office may be temporarily closed.
*Certificate issuance service is unavailable on Suszaku,Tokyo and Osaka Umeda campus.
*When applying by proxy, ①Letter of Commission and ②ID for the proxy will be required in addition to the above documents.
Click here for the form of Letter of Commission.